Office Coordinator

Posting Details

Posting Details

Job

042150

Department Code

34207-7036

Department

Athletics

Job Title

View Full Description

Posting Details

Posting Details

Job

042150

Department Code

34207-7036

Department

Athletics

Job Title

Office Coordinator

Location

Syracuse, NY

Pay Range

$17.00 - $21.97 Per Hour

Pay Determination

Pay rates at Syracuse University are based on a combination of factors including, but not limited to, the job responsibilities; the candidate’s education, training, work experience and key competencies; the university’s strategic priorities; internal peer equity; applicable federal, state, local laws, grant funding and contractual requisites; and external market analyses.

Staff Level

S3

FLSA Status

Non-exempt

Hours

Standard University business hours.

8:30am – 5:00pm (academic year)
8:00am – 4:30pm (summer)

Hours may vary based on operational needs.

Job Type

Full-time

Campus

Syracuse, NY

Unionized Position Code

Not Applicable

Job Description

The office coordinator will perform budget, payroll, and general administrative duties for the Athletics Advising Department and specifically the Director of Student Athlete Success & Engagement, administer the Athletic Textbook distribution and return program. Supervise and maintain work study schedule, exercise independent judgement and tact, maintaining confidentiality and following all NCAA rules and regulations. Work collaboratively with other University administrators in the department to support other aspects of the athletics program.

Education and Experience

• Associate or bachelor’s degree with 3-5 years of administrative, higher education or student services experience preferred.

Skills and Knowledge

• Excellent organizational, time management and verbal skills required.
• Demonstrated proficiency in word processing and spreadsheet software, Microsoft Word, Excel, and database management software.
• Familiarity with University, Human Resources, Payroll, Academic and Peoplesoft programs preferred.

Responsibilities

• Monitoring expenses for the Athletic Advising Department, including scholarship student-athlete book distribution.
• Advise Director of Student Athlete Success & Engagement regarding expenditures and make recommendations.
• Preparation of purchase requisitions and credit card statements.
• Process work study and tutoring program payroll. Including preparing IJANs, RAP, AJTs and time input for tutors, instructional assistants, and student-workers (100-150.)
• Provide administrative support to the Athletic Advising Department and specifically to the Director of Student Athlete Success & Engagement. Process and work daily with highly confidential student information and personal documentation while ensuring integrity and compliance with all policy and procedures of the University as well as the NCAA.
• Assist with the planning and implementation of the Annual Minnowbrook Summit and other outreach events on campus and at other locations.
• Supervise and train work-study students who assist in various daily operations of the advising office.
• Assist with the planning and coordination of meeting, functions, and events.
• Schedule conference rooms in the Stevenson Educational Center for the Athletic department, University and community including equipment and presentation materials as needed.
• Assist the tutorial coordinator as needed during high volume times.
• Maintain, update, and assist with production of advising materials, office forms, tutor training manuals, tutor session reports and study table reports.
• Maintain administrative files, records, and database for the department.

Physical Requirements

Not Applicable

Tools/Equipment

Not Applicable

Application Instructions

In addition to completing an online application, please attach a resume and cover letter.

About Syracuse University

Syracuse University is a private, international research university with distinctive academics, diversely unique offerings, and an undeniable spirit. Located in the geographic heart of New York State, with a global footprint, and over 150 years of history, Syracuse University offers a quintessential college experience.

The scope of Syracuse University is a testament to its strengths: a pioneering history dating back to 1870; a choice of more than 200 majors, 100 minors, and 200 advanced degree programs offered across the University’s 13 schools and colleges; over 15,000 undergraduates and over 6,000 graduate students; more than a quarter of a million alumni in 160 countries; and a student population from all 50 U.S. states and 123 countries. For more information, please visit http://www.syracuse.edu.

About the Syracuse area

Syracuse is a medium-sized city situated in the geographic center of New York State approximately 250 miles northwest of New York City. The metro-area population totals approximately 500,000. The area offers a low cost of living and provides many social, cultural, and recreational options, including parks, museums, festivals, professional regional theater, and premier shopping venues. Syracuse and Central New York present a wide range of seasonal recreation and attractions ranging from water skiing and snow skiing, hiking in the Adirondacks, touring the historic sites, visiting wineries along the Finger Lakes, and biking on trails along the Erie Canal.

EEO Statement

Syracuse University is an equal-opportunity institution. The University prohibits discrimination and harassment based on race, color, creed, religion, sex, gender, national origin, citizenship, ethnicity, marital status, age, disability, sexual orientation, gender identity and gender expression, veteran status, or any other status protected by applicable law to the extent prohibited by law. This nondiscrimination policy covers admissions, employment, and access to and treatment in University programs, services, and activities.

Commitment to Supporting and Hiring Veterans

Syracuse University has a long history of engaging veterans and the military-connected community through its educational programs, community outreach, and employment programs. After World War II, Syracuse University welcomed more than 10,000 returning veterans to our campus, and those veterans literally transformed Syracuse University into the national research institution it is today. The University’s contemporary commitment to veterans builds on this historical legacy, and extends to both class-leading initiatives focused on making an SU degree accessible and affordable to the post-9/11 generation of veterans, and also programs designed to position Syracuse University as the employer of choice for military veterans, members of the Guard and Reserve, and military family members.

Commitment to a Respectful and Welcoming Community

Syracuse University fosters a welcoming learning environment where students, faculty, administrators, staff, curriculum, social activities, governance, and all aspects of campus life reflect a broad range of perspectives and experiences. The University community values the many similarities and differences among individuals and groups. At Syracuse, we are committed to preparing students to engage with and appreciate the richness of backgrounds, beliefs, and experiences that shape our society. To achieve this, we strive to cultivate a community that respects and encourages open dialogue, understanding, and mutual respect.

Quick Link

https://www.sujobopps.com/postings/11...

Job Posting Date

08/19/2025

Application Deadline

Full Consideration By

Job Category

Staff

Message to Applicants

Applicant Documents

Required Documents 1. Resume/CV 2. Cover Letter

Optional Documents

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * How did you first find out about this position?

   • sujobopps.com (Syracuse University Online Employment website)
   • Syracuse University HR Recruiter
   • Virtual Career Fair (via NYS Department of Labor)
   • SUNY EOC (Equal Opportunity Center)
   • Women’s Opportunity Center
   • Jubilee Homes
   • Syracuse Northeast Community Center
   • Interfaith Works
   • JobPlus
   • Syracuse.com
   • Chronicle of Higher Education
   • HigherEdJobs.com
   • HERC (HERC Higher Ed Recruitment Consortium)
   • InsideHigherEd.com
   • Indeed.com
   • DiverseEducation.com (Diverse Issues in Higher Education website)
   • LinkedIn Job Posting
   • Facebook
   • Job Fair
   • Search Firm
   • Referred by an SU Employee
   • Other

2. (Open Ended Question)

Apply Now

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