Director of Women's Basketball Operations

EXPIRED

About the Job

Summary of Level:
Employee works with limited supervision and usually within established guidelines and norms. Employee may seek assistance when problems and/or solutions deviate greatly from standard guidelines. Employee has a significant role in the administrative and operational systems for the women’s basketball program. The employee must exhibit flexibility, adaptability, and problem solving within the context of college athletics and the operations of the University.

Description of Specialty:
Under the direction of the head coach, the position of Director of Operations for Women’s Basketball (DOBO) manages and oversees the overall operations of the off-court and business operations of the women’s basketball program, including budget management. This position is instrumental in organizing, operating, and implementing policies and procedures in all “off-court” aspects of the basketball program. The DOBO may act on behalf of the head coach and assistant coaches with some internal and external stakeholders, in a manner that reflects the head coach’s priorities and the University’s mission, vision, and values. Finally, this position will provide the head coach with problem solving, analysis, and recommendations for increased efficiency of the program’s administrative operations.

Job Duties:
Business Operations – 40%

1. Budget Oversight

   1. Oversee all budgets and work collaboratively with the Business Office budget manager to ensure efficient use of resources.

About the Job

Summary of Level:
Employee works with limited supervision and usually within established guidelines and norms. Employee may seek assistance when problems and/or solutions deviate greatly from standard guidelines. Employee has a significant role in the administrative and operational systems for the women’s basketball program. The employee must exhibit flexibility, adaptability, and problem solving within the context of college athletics and the operations of the University.

Description of Specialty:
Under the direction of the head coach, the position of Director of Operations for Women’s Basketball (DOBO) manages and oversees the overall operations of the off-court and business operations of the women’s basketball program, including budget management. This position is instrumental in organizing, operating, and implementing policies and procedures in all “off-court” aspects of the basketball program. The DOBO may act on behalf of the head coach and assistant coaches with some internal and external stakeholders, in a manner that reflects the head coach’s priorities and the University’s mission, vision, and values. Finally, this position will provide the head coach with problem solving, analysis, and recommendations for increased efficiency of the program’s administrative operations.

Job Duties:
Business Operations – 40%

1. Budget Oversight

   1. Oversee all budgets and work collaboratively with the Business Office budget manager to ensure efficient use of resources.

2. General Operations

   1. Organize and maintain Head Coach’s schedule.
   2. Assist Associate Head Coach with contracts and scheduling.
   3. Manage correspondence and mail.
   4. Oversee all requests for items (autographed items, tickets for games, etc.) and maintain appropriate compliance documentation
   5. Answer incoming calls and work with in-person visitors
   6. Order and inventory office supplies

Travel Coordination – 20%

1. In season Travel Oversight
   1. Manage all aspects of team travel including transportation, meals, and accommodations.
   2. Work with individual hotels on contracts, menus, and schedules.
   3. Work with the Business Office on charter travel including communicating with the charter company for the manifests, scheduling changes, and departure and arrival times.
   4. Work with various constituents to coordinate and execute travel for donors, members of the Board of Regents, members of the University’s executive team, and departmental administrators when traveling with the team to competitions.
   5. Work with outside travel entities for international travel and foreign tours.
   6. Post season travel oversight
   7. Serve as the tournament contact during the B1G Women’s Basketball Championship and other post season tournaments including the WBIT and NCAA tournaments.
   8. Work with the spirit team director and band director to coordinate spirit and band travel during post-season.

Compliance and Team Operations – 15%

1. Compliance

   1. Maintain all compliance documentation including, but not limited to initial eligibility, continuing eligibility, SA employment, and booster interactions.
   2. Maintain team calendar for CARA and RARA

2. Team Operations

   1. Manage and coordinate Letterman’s Awards
   2. Work with the assigned coach in maintaining NIL and scholarship papers.
   3. Manage and coordinate pre-game and post-game meals.
   4. Oversee and manage player Red Card usage during travel and over semester breaks
   5. Visiting Team Liaison including confirming shoot around times and acting as the point of contact for visiting team travel party
   6. Contact with housing and residential life to oversee all housing matters.

Recruiting – 15%

1. Assist in the recruitment of student athletes for basketball including coordinating recruiting events.
2. Work with the recruiting coordinator to schedule official and unofficial visits including managing the staff schedule, itineraries, transportation, and hotel accommodations.
3. Coordinate travel and reimbursement for coaches related to recruiting.
4. Assist with appropriate documentation for compliance and reimbursement purposes

Other Duties as Assigned – 10%

1. Other duties as assigned by the head coach
2. Know and understand NCAA rules related to the on-going performance of duties within an NCAA Division I program and commitment to follow those rules.
3. Assist in advancing the department’s mission, vision, and strategic plan including its commitment to equity and diversity.
4. Ability to offer direction, insight, and forward thinking as college athletics continues to evolve at a rapid pace.

Qualifications

Required Qualifications:

• Previous experience as a director of operations or similar role within a sporting organization or individual team and/or experience as a basketball student-athlete, administrator, or coach at the collegiate or professional level.
• Knowledge of NCAA, Big Ten, and University rules, policies, and procedures.

About the Department

With more than 140 years of tradition, Gopher Athletics is one of the oldest and most decorated athletics departments in the country. Minnesota was a charter member of the Big Ten Conference. The University of Minnesota sponsors 22 varsity intercollegiate athletic teams and is represented by more than 625 student-athletes who compete in the Big Ten and Western Collegiate Hockey Association. Minnesota has claimed 29 national championships in eight different sports and has won 217 regular-season conference titles and 42 conference tournament championships. Minnesota has also produced 213 Academic All-Americans, which ranks as the tenth most all-time among college and universities. Housed in the historic Dinkytown neighborhood on the northern edge of the University campus, Gopher Athletics is succeeding against a backdrop unique in college athletics, nestled at the heart of a bustling, modern metro area. We are proud of our decorated history, but we are prepared to achieve even greater success in the years to come. Ski-U-Mah!

Pay and Benefits

Pay Range: $80,000.00 - $82,400.00 annually; depending on education/qualifications/experience 

Time Appointment: 75%-100% Appointment 

Position Type:  Faculty and P&A Staff 

Please visit the Office of Human Resources website for more information regarding benefit eligibility.

The University offers a comprehensive benefits package that includes:

• Competitive wages, paid holidays, and generous time off
• Continuous learning opportunities through professional training and degree-seeking programs supported by the Regents Tuition Benefit Program
• Low-cost medical, dental, and pharmacy plans
• Healthcare and dependent care flexible spending accounts
• University HSA contributions
• Disability and employer-paid life insurance
• Employee wellbeing program
• Excellent retirement plans with employer contribution
• Public Service Loan Forgiveness (PSLF) opportunity
• Financial counseling services 
• Employee Assistance Program with eight sessions of counseling at no cost
• Employee Transit Pass with free or reduced rates in the Twin Cities metro area

How To Apply

Applications must be submitted online.  To be considered for this position, please click the Apply button and follow the instructions.  You will be given the opportunity to complete an online application for the position and attach a cover letter and resume.

Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.

To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-8647.

Diversity

The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission.  The University is committed to attracting and retaining employees with varying identities and backgrounds.

The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression.  To learn more about diversity at the U:  http://diversity.umn.edu

Employment Requirements

Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

About the U of M

The University of Minnesota, Twin Cities (UMTC)

The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.

At the University of Minnesota, we are proud to be recognized by the Star Tribune as a Top Workplace for 2021, as well as by Forbes as Best Employers for Women and one of America’s Best Employers (2015, 2018, 2019, 2023), Best Employer for Diversity (2019, 2020), Best Employer for New Grads (2018, 2019), and Best Employer by State (2019, 2022).

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