Coordinator, Business Operations

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|   | | | |   | | Coordinator, Business Operations | |   | |

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Category:

Staff

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|   | | | |   | | Coordinator, Business Operations | |   | |

| | | |

 

Category:

Staff

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Department:

Director of Athletics

Locations:

Bowling Green, KY

Posted:

Jul 25, 2025

Closes:

Open Until Filled

Type:

Full-time

Ref. No.:

994882

Position ID:

190880

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About Western Kentucky University:

Western Kentucky University (WKU) is a student-centered, applied-research institution committed to providing its students with a transformative academic and social experience and to elevating its surrounding communities.  Founded in 1906, WKU is the second largest undergraduate institution in the Commonwealth of Kentucky with approximately 15,035 students (29% first generation, 18% underrepresented minority, 1% international) and nearly 2,508 faculty and staff employees*.

Western Kentucky University is committed to empowering its campus community. At the heart of our mission, we seek to provide holistic education and employment experiences that prepare students, faculty, and staff to become effective scholars, contributors, and leaders in our ever-evolving communities.

Located 65 miles north of Nashville, TN, and just over 100 miles south of Louisville, KY, WKU's main campus is in Bowling Green, KY - a city with approximately 70,000 residents. Our population is ethnically diverse, with more than 85 languages spoken in and around Bowling Green, and people from 35 nationalities call our community home.

Western Kentucky University seeks to attract talented faculty and staff who are inspired individually to contribute to WKU's strategic plans and ongoing success. We offer comprehensive wellness and health benefits to employees and their families, including domestic partners and other qualified dependents and take pride in providing a workplace culture that supports balancing the responsibilities of work and family life. Paid-time off for holidays, vacation and sick leave, and a tuition discount program for employees and dependents are also provided. Learn more about WKU and Bowling Green at wku.edu/about.

Job Description:

Western Kentucky University, a member of Conference USA and a Football Bowl Subdivision NCAA member institution, seeks to hire an individual for the position of Coordinator of Business Operations  within the Department of Athletics.  This is a 12-month, full-time position.  This position will report directly to the Sr. Associate Athletic Director / CFO.  Applicants must have a commitment to and responsibility for adhering to all rules and regulations of WKU, Conference USA and the NCAA.

Primary Duties and Responsibilities:

The following duties are customary for this position, but are not to be construed as all-inclusive.  Duties may be added, deleted and assigned based on management discretion and institutional needs.

Business Office:

• Perform business office duties to include: word processing, spreadsheet and form preparation, filing, copying and other basic office functions.
• Maintain financial records for receipts and expenditures.
• Reconcile all procurement card activity for assigned Teams, Areas, and Coaches within the department.
• Process departmental requisitions accurately, enters data into accounts payable for proof of receiving before approval of vendor invoices for payment.
• Prepare and review individual and team travel per WKU policies.
• Initiate appropriate purchasing procedures for athletic supplies and equipment.
• Process Foundation payments and reimbursements for assigned teams, areas and coaches.
• Prepare cash deposits and maintain account records.
• Provide online accounting system (Banner) information as requested by coaches and administrators on university accounts.
• Provide staff support to coaches and assistant coaches.
• Assist with coordination of IT support and software implementation
• Supervise student staff and/or interns
• Refine and develop business office administrative policies/procedures/best practices as appropriate for FBS G5 programs with compliance to WKU policy and procedures.
• Other duties as assigned

Director of Athletics:

• Coordinate the schedule and appointments for the Director of Athletics
• Assist the Director of Athletics with community and campus initiatives
• Serve as liaison between the Director of Athletics and athletics staff

Knowledge and Skills Considered Essential for Success:

• Must have excellent written and verbal communication skills as well as knowledge of typical office software (MS Office Suite, specifically Word, Excel and Power Point)
• Must have strong organizational skills and enhanced computer skills
• Ability to work independently and handle multiple tasks simultaneously
• Must have good interpersonal skills, be attentive to detail, present a professional attitude and show willingness to take initiative
• Ability to handle confidential and sensitive situations with tact and diplomacy

Requirements:

• Bachelor's Degree
• Excellent written and verbal communication skills
• Working experience / knowledge of typical office software (MS Office Suite, specifically Excel, Word, and Power Point)

Additional Information:

Hourly Range: $20.51 - $22.05

Kentucky state law requires all public institutions of postsecondary education to conduct pre-employment criminal background checks to determine suitability for employment.

Western Kentucky University (WKU) is committed to a policy and practice of providing equal employment and educational opportunities to all individuals. In accordance with Title VI and VII of the Civil Rights Act of 1964, Title IX of the Educational Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, Revised 1992, and the Americans with Disabilities Act of 1990, no form of discrimination or harassment will be tolerated at WKU on the basis of race, color, ethnicity, national origin, creed, religion, political belief, sex, sexual orientation, gender identity/expression, marital status, age, uniformed services, veteran status, genetic information, pregnancy, childbirth or related medical conditions, or physical or mental disability in admission to career and technical education programs and/or activities, or employment practices.

Persons with disabilities, who need reasonable accommodations to participate in the application and/or selection process, should notify the office of Institutional Equity. To request an accommodation, report a complaint, or ask questions regarding WKU's Discrimination and Harassment Policy (#0.2040), please contact Ms. Ena Demir, Executive Director/Title IX Coordinator via email at ena.demir@wku.edu or by phone at (270) 745-6867. Ms. Demir is also responsible for coordinating the University's response to complaints related to sex and gender harassment. Additional information regarding Title IX is accessible via WKU's https://www.wku.edu/titleix/ website.

Information concerning educational programs offered by WKU are provided at: http://www.wku.edu/atwku/academics.php

For information related to job postings, please email employment@wku.edu.

Application Instructions:

The following items must be submitted through this electronic talent management system: 

• Cover Letter
• Resume

You will receive email confirmation that your submission has been received. The candidate review process will generally begin as materials are received.

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