Athletics Financial Associate

Position Details

Position Information

Requisition Number

S4699P

Home Org Name

Ath Finance & Administration

Division Name

Director Intercollegiate Athletics

Position Title

Position Details

Position Information

Requisition Number

S4699P

Home Org Name

Ath Finance & Administration

Division Name

Director Intercollegiate Athletics

Position Title

Athletics Financial Associate

Job Class Code

DE02B

Appointment Status

Full-time

Part-time FTE

Limited Term

No

Limited Term Length

Job Summary

INTERNAL POSTING – Only current non-temporary Auburn University and AUM employees are eligible to apply.

Join the team behind the team—where passion meets purpose.

This individual in this role is essential to the financial operations of Auburn Athletics, providing high-level administrative and financial support to the Athletics Business Office. The position ensures compliance with university policies, maintains accurate financial records, and contributes to the overall financial health of athletic programs. Responsibilities include processing invoices, managing accounts payable, resolving financial discrepancies, and collaborating with coaches, staff, and vendors. Strong communication and organizational skills are required, along with the ability to support strategic decision-making and participate in special projects under the direction of the Assistant AD for Finance.

Essential Functions

• Accurately processes invoices that come into the Athletics Department in a timely manner to ensure good relationships with all vendors and utilizes independent judgement to approve invoices up to a $5,000 threshold, checking for accurate information and errors.
• Upload amounts in Dash system for assigned sports for team travel per diem and expenses following policy and procedures ensuring all the information on the requests is accurate.
• Prepares, examines, codes, and processes forms, vouchers, and reports for financial transactions. Works cooperatively with card holders to upload receipts for purchasing card transactions and accurately code the charges to the appropriate FOAP.
• Serves as the Liaison with Campus and the assigned sports and departments to resolve any issues during the Procure to Pay life cycle and the purchasing card.
• Independently reviews and approves purchasing card reconciliations for assigned sports and departments to ensure the appropriate FOAP is used, and backup uploaded as well as verifying for tax and unallowable items.
• Manages the Professional Service Contract process from start to finish by inputting the necessary information into TigerBuy to ensure the contract is issued and vendor can be paid. Serves as a facilitator and advises on questions between campus, athletics units, and outside professionals.
• Assists athletic units with submitting their large purchase requests on SharePoint and ensure completed paperwork for purchases such as Sole Source, Vendor Vetting and Alabama Statement of Disclosure. Independently manages requisitions in Tiger Buy to ensure purchase orders are issued and work cooperatively with PBS to resolve any questions/concerns.
• Provides guidance to units on university policies and procedures by advising others about development and implementation of new systems and workflow procedures. Builds and maintains good relationships with athletics staff, central procurement and business services, and outside vendors.
• Assists in generating various transfers, vouchers or corrections inside the accounting system. Research transactions and analyze any coding inaccuracies.
• Research and communicate best practices within the procure to pay life cycle to other Business office members to ensure the most accurate and efficient processes are being utilized. May provide payment service training or assistance to assigned sports and departments.
• Assist in the processing and/or researching of documents, vouchers, and all procurement functions for the Facilities, aquatics, and special events departments.
• Potentially work on Football game weekends and/or heavy recruiting weekends to assist with collection of payments.
• Performs other duties as assigned.

Why Work at Auburn?

• Life-Changing Impact : Our work changes lives through research, instruction, and outreach, making a lasting impact on our students, our communities, and the world.
• Culture of Excellence : We are committed to leveraging our strengths, resources, collaboration, and innovation as a top employer in higher education.
• We’re Here for You : Auburn offers generous benefits, educational opportunities, and a culture of support and work/life balance.
• Sweet Home Alabama : The Auburn/Opelika area offers southern charm, vibrant downtown scenes, top-ranked schools, and easy access to Atlanta, Birmingham, and the Gulf of Mexico beaches.
• A Place for Everyone : Auburn is committed to fostering an environment where all faculty, staff, and students are welcomed, valued, respected, and engaged.

Ready to lead and shape the future of higher education? Apply today! War Eagle!

Minimum Qualifications

| Minimum Qualifications |
- High school diploma or equivalent plus 6 years of experience OR - Associate’s degree plus 4 years of experience OR - Bachelor’s degree pus 2 years of experience OR - Master’s degree plus 2 years of experience 

Scope of Experience: Experience in financial support services. |

Minimum Skills, License, and Certifications

| Minimum Skills and Abilities |
- Knowledge of extensive body or rules, precedents, procedures applicable to administrative support work.

| | Minimum Technology Skills | | | Minimum License and Certifications | |

Desired Qualifications

| Desired Qualifications | |

Posting Detail Information

| Salary Range | $39,130 - $58,700 | | Job Category | Business/Accounting/Finance | | Working Hours if Non-Traditional | | | City position is located in: | Auburn | | State position is located: | Alabama | | List any hazardous conditions or physical demands required by this position | | | Posting Date | 08/26/2025 | | Closing Date | | | Equal Opportunity Compliance Statement |
It is our policy to provide equal employment and education opportunities for all individuals without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, gender expression, pregnancy, age, disability, protected veteran status, genetic information, or any other classification protected by applicable law. Please visit their websiteto learn more. | | Special Instructions to Applicants | | | Quick Link for Internal Postings | https://www.auemployment.com/postings... |

Documents Needed to Apply

Required Documents 1. Resume

Optional Documents 1. Cover Letter

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * Please tell us how you first heard about this opportunity.

(Open Ended Question)

1. * Are you a current, non-temporary Auburn University or AUM employee, outside of your probationary period?

   • Yes
   • No

2. * Please select the answer that best describes your current employment relationship with Auburn University:

   • Current full-time Auburn or AUM employee within probationary period
   • Current full-time Auburn or AUM employee outside of probationary period
   • Current part-time Auburn or AUM employee
   • Not an Auburn or AUM employee

3. * Do you have a high school diploma or equivalent?

   • Yes
   • No

4. * Do you have 6 years of experience in financial support services OR have a degree in a related field to use in lieu of some years of experience?

   • Yes
   • No

Apply Now