Operations Assistant / TFCC

Job Description

The Virginia Tech Department of Athletics embraces the core values of Integrity, Service, Honor, Excellence, and Strong Together. Guided by our motto, Ut Prosim (That I May Serve), we are committed to fostering a culture that accepts, affirms, and values all individuals and their unique contributions to the department, university, and broader community.

The Operations Assistant / TFCC (Track & Field and Cross Country) will assist in managing the budget and daily operations of the Track & Field and Cross Country programs. This person will help coordinate individual and team travel arrangements, student athlete admissions, communication with Athletics Compliance and Student Athlete Academic Support Services. Responsibilities include and not limited to managing travel (for both the team and staff); assist with the daily schedule of coaches and team; coordinate recruiting visits; plan special events; serve as game day operations liaison; handle numerous administrative responsibilities for the Director of Cross Country and Track & Field. This position reports directly to the Director of Cross Country and Track & Field.

Required Qualifications

Working knowledge of NCAA rules and regulations.
Experience working in a Division I "Power 4" athletic department.
Experience coordinating team and recruiting travel for a Division I athletic program.
Experience working with a diverse group of coaches, staff, and/or student athletes.

Preferred Qualifications

Bachelor's degree in Sports Management or similar field, or relevant experience.
Experience as a collegiate coach and/or student athlete.
Working knowledge of recruiting software (Teamworks).

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Job Description

The Virginia Tech Department of Athletics embraces the core values of Integrity, Service, Honor, Excellence, and Strong Together. Guided by our motto, Ut Prosim (That I May Serve), we are committed to fostering a culture that accepts, affirms, and values all individuals and their unique contributions to the department, university, and broader community.

The Operations Assistant / TFCC (Track & Field and Cross Country) will assist in managing the budget and daily operations of the Track & Field and Cross Country programs. This person will help coordinate individual and team travel arrangements, student athlete admissions, communication with Athletics Compliance and Student Athlete Academic Support Services. Responsibilities include and not limited to managing travel (for both the team and staff); assist with the daily schedule of coaches and team; coordinate recruiting visits; plan special events; serve as game day operations liaison; handle numerous administrative responsibilities for the Director of Cross Country and Track & Field. This position reports directly to the Director of Cross Country and Track & Field.

Required Qualifications

Working knowledge of NCAA rules and regulations.
Experience working in a Division I "Power 4" athletic department.
Experience coordinating team and recruiting travel for a Division I athletic program.
Experience working with a diverse group of coaches, staff, and/or student athletes.

Preferred Qualifications

Bachelor's degree in Sports Management or similar field, or relevant experience.
Experience as a collegiate coach and/or student athlete.
Working knowledge of recruiting software (Teamworks).

Pay Band

3

Overtime Status

Non-Exempt: Eligible for overtime

Appointment Type

Regular

Salary Information

$30 per hour

Hours per week

29

Review Date

9/11/2025

Additional Information

SEE MORE ABOUT WORKING IN VT ATHLETICS AT https://beahokie.com/EMPLOYEE/

The successful candidate will be required to have a criminal conviction check.

About Virginia Tech

Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicine college, Graduate School, and Honors College. The university has a significant presence across Virginia, including Blacksburg, the greater Washington, D.C. area, the Health Sciences and Technology Campus in Roanoke, sites in Newport News and Richmond, and numerous Extension offices and research institutes. A leading global research institution, Virginia Tech conducts more than $650 million in research annually.

Virginia Tech endorses and encourages participation in professional development opportunities and university shared governance. These valuable contributions to university shared governance provide important representation and perspective, along with opportunities for unique and impactful professional development.

Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, ethnicity or national origin, political affiliation, race, religion, sexual orientation, or military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law.

If you are an individual with a disability and desire an accommodation, please contact Stuart Cochran at stuart@vt.edu during regular business hours at least 10 business days prior to the event.

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