Athletics Scheduling Assistant

Position Title

Athletics Scheduling Assistant

Employee Type

Regular

Office/Department

Athletics

Work Environment

Ridley Athletic Complex

Job Type

View Full Description

Position Title

Athletics Scheduling Assistant

Employee Type

Regular

Office/Department

Athletics

Work Environment

Ridley Athletic Complex

Job Type

Full time

Benefits at Loyola

https://www.loyola.edu/department/hr/...

Compensation Range

$19.36 - $24.21

Anticipated Start Date

08/18/2025

If Temporary or Visiting, Estimated End Date

Position Duties

Support the operations for all of the facilities in the Athletic Department. Provide schedule management, administrative support and office management and supervise student staff.

Essential Functions

Schedule Management 
Maintain the Athletic Department scheduling calendars, including practice, competition, rental and other facility usage. Maintain the electronic and paper back up of the athletic department schedule.
Coordinate the distribution and follow up on game contracts. Coordinate the distribution of visiting team guides and tailgating information. Coordinate the collection of any and all required insurancevcertificates or other waivers for all facility rentals. Coordinate billing for facility rentals. Assist
with the coordination of facility rentals with appropriate university departments (campus safety, event services, catering, environmental services, etc.). Assist with the communication of schedule
changes as appropriate.

 

Administrative Duties 
Provide general administrative support to the athletic programs at the Ridley Athletic Complex receives and screens telephone calls and visitors. Independently handles procedural and substantive matters and inquiries or refers callers to others as appropriate. Receives and reads incoming correspondence and information. Summarizes and prioritizes review of correspondence. Screens out items to be handled personally and forwards remainder with necessary background materials. Prepares, proofreads and revises manuscripts, correspondence, charts, forms, and other material from copy or notes created by others using word processing and other computer programs and equipment. Reads and edits outgoing correspondence for procedural, typographical and grammatical accuracy with general policy and factual correctness. Corrects and calls deviations or inadequacies to writer's attention as deemed appropriate. Establishes and maintains complex filing and database systems. Enters, updates, and retrieves infom1ation stored in files and databases. Customizes special reports, as requested. Researches, analyzes and summarizes  information and source materials for reports and communicates findings orally and in writing. Schedules appointments and engagements without prior clearance, as requested. Makes arrangements and coordinates meetings. May attend meetings and prepare notes, as requested. Makes arrangements for travel and other purchasing (office supplies) as requested and independently perform required administrative follow-up and record keeping, including travel arrangements and expense reconciliations for administration.

 Office Management
Manage the Ridley Athletic Complex athletic office to insure that any office issues are reported to the correct university department. Supports office by using automated equipment such as  facsimile machines, personal and networked computers and printers, copy equipment, voice messaging and electronic mail systems, and telephone equipment. Supervise staff of student workers at the Ridley Athletic Complex.

Education Required
Associate�s or vocational/technical school degree

Education Preferred
Bachelors degree

Other Professional Licensures

Work Experience
1 - 3 years

Describe Required Experience

Required Knowledge, Skills and Abilities
Ability to communicate effectively, both orally and in writing. Ability to work as a self-starter and self-motivator and to work independently and yet collaboratively with multiple individuals involved in the development process. Ability to apply sound judgment and conduct oneself with integrity. Ability to behave in a manner that ensures the confidentiality of the information and data available. Ability to work constructively, stay focused and productive and multi-task. Ability to plan, organize and prioritize assignments. General knowledge of event scheduling and procedures. Advanced computer skills, particularly with database management software (including Microsoft Office and University Scheduling software). Ability to establish and maintain effective working relationships and interact with people at all levels. Ability to support the mission and values of a Catholic Jesuit education, as well as University goals for institutional diversity.

Physical/Environmental Demands
Office environment/no specific or unusual physical or environmental demands.

Successful candidates for any staff, faculty, or administrative position at Loyola University Maryland will be subject to a pre-employment background check. Note: Experience and/or education may be substituted for requirements.

University Description

Loyola University Maryland, located in the vibrant city of Baltimore, is a prestigious, selective, comprehensive university with a strong residential liberal-arts-based undergraduate program and professional graduate programs at the master’s and doctoral levels. Founded in 1852, Loyola is one of 27 Jesuit colleges and universities in the United States and the first to bear the name of Saint Ignatius Loyola, founder of the Society of Jesus. Deeply committed to the Ignatian principles upon which it was founded, Loyola focuses on the care and education of the whole person — mind, body, and spirit — and its mission centers on preparing its students to learn, lead, and serve in a diverse and changing world.  

The Wall Street Journal ranked Loyola No. 1 among midsized colleges in the South and No. 23 overall in the nation in its 2025 “Best Colleges” list. Loyola was also ranked No. 5 in the nation for career preparation, No. 22 in the nation for student experience, and No. 65 in the nation for impact on graduate salaries. U.S. News & World Report has ranked Loyola among the top 10 universities in the North Region for the past decade. Princeton Review named it one of the nation’s top institutions for undergraduate higher education and one of the best Mid-Atlantic colleges for 2025. It is among Washington Monthly’s top master’s universities nationally and is listed among the “best value” private colleges in Kiplinger’s Personal Finance. 

Loyola University Maryland is proud to be recognized among the nation’s top institutions. From national rankings to regional accolades, our commitment to academic excellence, student success, and Jesuit values continues to earn praise from respected organizations and publications.

Learn more about our prestigious rankings and notable accolades and university profile by clicking on the hyperlinks.

Diversity Statement

Loyola University Maryland strongly values the benefits that diversity brings to the workplace. In accord with its Ignatian values, the University is committed to creating and promoting a community that recognizes the inherent value and dignity of each person. Loyola University Maryland does not discriminate on the basis of race, sex, color, national or ethnic origin, age, religion, disability, marital status, sexual orientation, gender identity, genetic information, military status, or any other legally protected classification. The University recruits, hires, and promotes in accord with this policy and its Core Values.

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