Assistant Athletic Director, Business Operations

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|   | | | |   | | Assistant Athletic Director, Business Operations | |   | |

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Category:

Staff

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|   | | | |   | | Assistant Athletic Director, Business Operations | |   | |

| | | |

 

Category:

Staff

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Department:

Director of Athletics

Locations:

Bowling Green, KY

Posted:

Jul 24, 2025

Closes:

Open Until Filled

Type:

Full-time

Ref. No.:

998563

Position ID:

190869

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About Western Kentucky University:

Western Kentucky University (WKU) is a student-centered, applied-research institution committed to providing its students with a transformative academic and social experience and to elevating its surrounding communities.  Founded in 1906, WKU is the second largest undergraduate institution in the Commonwealth of Kentucky with approximately 15,035 students (29% first generation, 18% underrepresented minority, 1% international) and nearly 2,508 faculty and staff employees*.

Western Kentucky University is committed to empowering its campus community. At the heart of our mission, we seek to provide holistic education and employment experiences that prepare students, faculty, and staff to become effective scholars, contributors, and leaders in our ever-evolving communities.

Located 65 miles north of Nashville, TN, and just over 100 miles south of Louisville, KY, WKU's main campus is in Bowling Green, KY - a city with approximately 70,000 residents. Our population is ethnically diverse, with more than 85 languages spoken in and around Bowling Green, and people from 35 nationalities call our community home.

Western Kentucky University seeks to attract talented faculty and staff who are inspired individually to contribute to WKU's strategic plans and ongoing success. We offer comprehensive wellness and health benefits to employees and their families, including domestic partners and other qualified dependents and take pride in providing a workplace culture that supports balancing the responsibilities of work and family life. Paid-time off for holidays, vacation and sick leave, and a tuition discount program for employees and dependents are also provided. Learn more about WKU and Bowling Green at wku.edu/about.

Job Description:

Western Kentucky University, a member of Conference USA and a Football Bowl Subdivision NCAA member institution, seeks to hire an individual for the position of Assistant Athletic Director for Business Operations  within the Department of Athletics.  This is a 12-month, full-time position.  This position will report directly to the Sr. Associate Athletics Director/CFO of Athletics.  Applicants must have a commitment to and responsibility for adhering to all rules and regulations of WKU, Conference USA and the NCAA.

Primary Duties and Responsibilities:

The following duties are customary for this position, but are not to be construed as all-inclusive.  Duties may be added, deleted and assigned based on management discretion and institutional needs.

• Budget analyst (monitor and communicate with unit and sport leadership status of each area's budget)
• Supervision of all department budgets, make decisions regarding expense timing to coincide with department cash flow
• Formulate budget recommendations for department leadership
• Budget Development: In collaboration with units/sports, department CFO and University Budget Office develop annual Unit, Sport and overall department budgets
• CHF/HAF: Monitor revenues and expenses for all athletics accounts and communicate balances to coaches
• CUSA, NCAA & EADA report coordination: Work with campus constituents to secure financial, HR and student-athlete information for the completion of annual reports
• Make decisions regarding expense coding to reflect NCAA report standards
• Strategic Planning: Assist with analysis of conference and University peers regarding staffing and revenue generation expenses
• Performs business office duties to include: word processing, spreadsheet development and form preparation, filing, copying and other basic office functions.
• Maintains financial records for receipts and expenditures.
• Reconciles procurement card activity for assigned Teams, and Units.
• Processes departmental requisitions accurately, enters data into accounts payable for proof of receiving before approval of vendor invoices for payment.
• Decisions on individual and team travel regarding method and appropriate provider selection and assists w/ travel arrangements to comply with WKU procedures.
• Decides  appropriate purchasing procedures for travel, athletic supplies and equipment.
• Manages  cash deposits and maintain account records for assigned sports and units.
• Provides Banner system information as requested by coaches and administrators on university and Foundation accounts.
• Serve on campus committees as requested
• Provides after hour financial support to coaching staff and unit leadership as needed
• Other duties as assigned

Knowledge and Skills Considered Essential for Success:

• Knowledge of and experience in online accounting software (Banner, People Soft, Axiom, other)
• Must have PC experience and working knowledge of MS Office (Excel, Word, Power Point, other) products
• Must have excellent written and verbal communication skills
• Must have strong organizational skills and enhanced computer skills.
• Ability to work independently and handle multiple tasks simultaneously.
• Ability to handle confidential and sensitive situations with tact and diplomacy
• Must have good interpersonal skills, be attentive to detail, present a professional attitude, and show willingness to take initiative.
• Experience with purchasing platform software.
• Experience in collegiate athletics environment
• Working knowledge of and compliance with NCAA rules that relate to duties and responsibilities of this position 

Requirements:

• Bachelor's Degree  
• Working experience / knowledge of typical business office software (MS Office Suite, specifically Excel, Word, and Power Point)
• At least one year of office experience

Additional Information:

Salary Range:  $48,600 - $49,992

Kentucky state law requires all public institutions of postsecondary education to conduct pre-employment criminal background checks to determine suitability for employment.

Western Kentucky University (WKU) is committed to a policy and practice of providing equal employment and educational opportunities to all individuals. In accordance with Title VI and VII of the Civil Rights Act of 1964, Title IX of the Educational Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, Revised 1992, and the Americans with Disabilities Act of 1990, no form of discrimination or harassment will be tolerated at WKU on the basis of race, color, ethnicity, national origin, creed, religion, political belief, sex, sexual orientation, gender identity/expression, marital status, age, uniformed services, veteran status, genetic information, pregnancy, childbirth or related medical conditions, or physical or mental disability in admission to career and technical education programs and/or activities, or employment practices.

Persons with disabilities, who need reasonable accommodations to participate in the application and/or selection process, should notify the office of Institutional Equity. To request an accommodation, report a complaint, or ask questions regarding WKU's Discrimination and Harassment Policy (#0.2040), please contact Ms. Ena Demir, Executive Director/Title IX Coordinator via email at ena.demir@wku.edu or by phone at (270) 745-6867. Ms. Demir is also responsible for coordinating the University's response to complaints related to sex and gender harassment. Additional information regarding Title IX is accessible via WKU's https://www.wku.edu/titleix/ website.

Information concerning educational programs offered by WKU are provided at: http://www.wku.edu/atwku/academics.php

For information related to job postings, please email employment@wku.edu.

Application Instructions:

The following items must be submitted through this electronic talent management system: 

• Cover Letter
• Resume

You will receive email confirmation that your submission has been received. The candidate review process will generally begin as materials are received.

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